Plugin Policy

Privacy Policy — Happy Visitor (Gmail Add-on)

This Privacy Policy explains what Google account data the Happy Visitor add-on accesses, how that data is used, how long we retain it, and how you can request deletion. It is written to satisfy Google API Services verification requirements for Gmail add-ons.

1. What Google data we access

With your explicit consent the Happy Visitor add-on may access the following Google account data:

• Gmail (read-only) — message metadata and contents necessary to detect meeting invitations and extract registration links.
• Google Calendar (events) — read and create events when a user schedules a meeting through the add-on.
• User profile — basic profile and email used to identify the signed-in user.

2. Why we access this data (purpose)

We only use the data above to provide the visitor management functionality:

• Detect meeting invitations in a user’s Gmail inbox to verify invitees and present the registration link.
• Create calendar events when an organizer schedules a visit from the add-on interface.
• Identify the signed-in user for authentication, personalization, and support.

We do not use Google account data for advertising, profiling for ads, or resale to third parties.

3. Data retention

We retain Google account data only as long as necessary to provide the service or as required by law:

• Gmail data: Processed in real time to extract invitation details; we do not persist full message bodies by default. Temporary storage (if required) is retained for up to 30 days.
• Calendar events / metadata: Events created by the add-on remain in your Google Calendar. Event metadata stored to support the service may be retained for up to 90 days after the event date unless you request deletion earlier.
• User profile (email/name): Stored only as long as your account is active for identification and support; removed on deletion request or account termination.

4. Data deletion

You may request deletion of all Google-related data that Happy Visitor stores by contacting us. Our deletion procedure:

1. Email support@happy-visitor.com with subject Data Deletion Request. Include your Google account email and a short description of the data to remove.
2. We will acknowledge your request within 5 business days and validate the request.
3. After validation, we will permanently delete stored Google-related data within 30 calendar days and confirm completion by email.

If you uninstall the add-on or revoke access in your Google Account, our service will stop retrieving new Google data. To remove any previously stored data, please submit a deletion request as described above.

5. How to revoke access or uninstall

• Revoke access: Google Account → Security → Third-party apps with account access → find “Happy Visitor” → Remove Access.
• Uninstall add-on: Remove the add-on from Gmail or the G Suite Marketplace as appropriate.

Revoking access stops future access but does not automatically delete data from our servers — to remove stored data, please submit a deletion request.

6. Logging and troubleshooting

We keep application logs necessary for debugging, abuse prevention and security. Logs may contain small identifiers (message IDs, event IDs) but do not contain full message contents. Logs are retained for up to 30 days unless required for an ongoing investigation.

7. Security

We follow industry-standard security practices, including TLS for data in transit, access controls, and regular security reviews. Access to Google user data is restricted to authorized personnel and service processes that require it to provide the service.

8. Google API scopes

The add-on requests the following Google API scopes (shown on the OAuth consent screen):

• https://www.googleapis.com/auth/gmail.readonly
• https://www.googleapis.com/auth/calendar.events
• https://www.googleapis.com/auth/userinfo.email
• https://www.googleapis.com/auth/userinfo.profile

9. Third parties

We do not sell Google account data. We may share limited data with trusted service providers (hosting, analytics) under contract; they are prohibited from using data for any other purpose.

10. Contact & effective date

Email: support@happy-visitor.com
Effective date: September 17, 2025